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Event Planning

Pint (375ml) bottle

Shot size: 1 oz. = 12 drinks

1 1/2 oz. = 8 drinks

One Fifth (750ml) bottle

Shot size: 1 oz. = 25 drinks

1 1/2 oz. = 17 drinks

One Liter (1L) bottle

Shot size: 1 oz. = 33 drinks

1 1/2 oz. = 22 drinks

Half Gallon (1.75L) bottle

Shot size: 1 oz. = 59 drinks

1 1/2 oz. = 40 drinks

items to service your bar sufficiently:

  • Main Bar – Portable or stationary to serve from.

  • Back Bar - For organizing & displaying spirits, beer, and wine selection.

  • Ice – 10-20lb bags.  On average, for a four-hour party, estimate 1-2 lbs. of ice per guest.

  • Coolers - To keep beverages cold and ice frozen.

  • Bottled Water – Estimate about 1-2 bottles per guest, preferably 16oz. consumption.

  • Juice – OJ, Cranberry, Pineapple, Grapefruit, Lemonade, or Iced Tea

  • Canned Sodas – Coke, Diet Coke, Sprite, Ginger Ale, Tonic, or Club Soda

  • Cocktail Mixes – Sweet Vermouth, Dry Vermouth, Lime Juice, Lemon Juice, Grenadine

  • Garnishes – Olives, Lemons, Limes, Cherries, Oranges, Pineapple, Salt, Sugar

  • Cups – Glassware or Plastic, preferably 9-16oz consumption

  • Straws – Sip straws for small cups and regular ones for large cups

  • Napkins – About 200-250 napkins per 100 guests

  • Trash Cans – Preferably two.  One for garbage and another for liquid waste from discarded drinks.

  • Table Linen – Preferably black for professionalism

  • Alcohol - Various selections of spirits, beer, and wine

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There are a lot of moving parts associated with creating a mobile bar space. Most people underestimate how much work it takes until they take matters into their own hands. If you're looking to only hire a bartender, we suggest you provide them with the following

To stay organized we suggest creating an inventory checklist so you don't forget anything.

Budgeting Your Expenses


Saving money is everyone’s goal. So, when planning your bar, consider themes and specialty cocktails. They’re a great and affordable option for displaying your favorite spirits. Below are some of our most requested options:

Caribbean Theme

Flavored margaritas and mojitos (i.e., mango, raspberry, pomegranate, and strawberry)

Classics Cocktails

Classic martinis: Vodka, Gin, Dirty, and Gibson Martinis

Girls Night Out

Blended martinis: Cosmos, Apple, French, Lemon Drop, and Woo Woo

Game Night

Whiskey and cognac cocktails: Old Fashioned, Manhattan, Rob Roy, New York Sour, Sidecar

Sunday Funday

Flavored Champagne cocktails and spritzers: Kir Royale, Mimosa, Bellini

You can also save money and manage your crowd by offering only beer and wine. If you’re looking for an affordable spirit, vodka is always an easy choice. Having no taste or smell makes it the easiest to blend. If your budget allows, consider adding favorites such as whiskey, rum, and tequila. If you’re celebrating something special, consider a Champagne toast.

Making Cocktails

Buying Alcohol


If you’re concerned about buying too much alcohol, here’s a suggestion. Find a liquor store that will allow you to return any unopened stock. That way you can bring back cases of spirits, beer, wine, or soda that aren’t used. Check with warehouse stores like Total Wine, Costco, BJ’s, or Sam’s Club. In addition to getting a good price, they can help you decide on quantities and are usually open to taking back unopened bottles and six-packs. However, they do have some restrictions, so check with them first.

Unlimited Ice Supply


One of the most important considerations, and the one most often underestimated and overlooked is ice. You can never have too much ice. On average, for a four-hour party, figure on 1-2 lbs. of ice per guest. When making frozen drinks or serving active guests in warm weather, figure on 3-4 lbs. per guest. You will also need 2-3 twenty-pound bags of ice for each large cooler or tub to keep wines, beers, Champagne, and sodas cold.

Bar Location


Portable bars are highly recommended if you don’t have a stationary bar. Be sure to plan out where you would like to set up. It’s best to have a spot that can be blocked off with a bar so that guests won’t walk behind it. It’s also best to pick an area closest to running water and/or drainage. Keep the bar off carpeted areas; there will be some spills.

If your head's spinning after reading this to-do list, consider taking advantage of our packages and let us take this stress off your hands.

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